Privacy Notice

This privacy notice sets out the basis on which we will process any personal data we collect from you, or that you provide to us.

1.Who we are

iRecord Soil is an app and website for recording georeferenced soil information. It is run and funded by the Centre for Ecology and Hydrology (CEH) within the work programme of the Soils and Land Use team.

CEH is a wholly owned research centre of the Natural Environment Research Council, now part of UK Research and Innovation.

CEH is the controller for all processing of personal data for the purposes of iRecord Soil.

2.Why are we collecting your information?

CEH are collecting your personal data in order to administer, run and hold results of iRecord Soil. When you submit data to iRecord Soil, your name will be included alongside the soil information (including location and time of record) to form the ‘soil sample record. You may be contacted with queries about the records you provide for the purpose of validating and verifying the survey data. We are also collecting your personal data to provide you with information and feedback on iRecord Soil, and to direct you towards relevant external resources that are relevant to your contribution to iRecord Soil.

We will collect the following personal data about you:

  • Name (as a recorder)
  • Email address
  • Location and date of any soil records you submit

In data protection terms we are using the ‘legal basis’ of ‘public task’ for collecting, processing and sharing your personal data.

In addition to the information we ask you to provide through the website, we also collect information automatically about visits to the site using Google Analytics and in our server logs. This does not include any personal data but does include

  • Your IP address
  • The pages you request, when you request them, and how you interact with them
  • The type of device and browser you use

We use this information to support our work in various ways including monitoring performance, improving design, protecting against malicious behaviour and supporting funding applications.

3.How are we storing your information and will we share it?

All of your personal data that we collect will be stored securely on a database for as long as you are signed up with iRecord Soil. If you no longer wish to be registered with iRecord Soil, please contact irecord@ceh.ac.uk to let us know. The component of your personal data that forms part of the soil record (i.e. your name as a recorder, and the location and time of the record) will be kept permanently as part of the scientific dataset.

Sharing your email address with others

We will not openly publish your email address.  Only the iRecord Soil team will have access to your email address in order to carry out their role in support of iRecord Soil.

Other than as set out above, and except where we have a legal obligation to so do, we will not share your personal data with anyone else or transfer your data outside the European Union.

4.Your rights and our contact details

You are entitled to access any of your personal data that we hold. You can view the personal data we hold of yours by logging in to your account on the iRecord Soil website. Alternatively please contact irecord@ceh.ac.uk with as much detail as possible on the information you would like us to provide and we will respond within one month.

You have the right to object to the processing of your personal data where we have relied on public task as the lawful basis for processing. You also have the right to request that we restrict or stop processing, rectify or delete your personal data. Where the personal data we hold has not been supplied by yourself, you are entitled to ask how we obtained the personal data. You can request that your iRecord Soil user account is cancelled at any time by emailing irecord@ceh.ac.uk.  

Please contact Mark Hinder - UKRI NERC (mark@nerc.ac.uk) if you wish to progress any of these rights.

If you have any concerns about how your personal data is being used, we will try to answer any questions you have. You have the right to lodge a complaint with the Information Commissioner’s Office. You also have the right to an effective judicial remedy against decisions of the Information Commissioner’s Office.

5. Changes to the privacy policy for iRecord Soil

This Privacy Policy may be updated from time to time. The latest version will always be available here. If changes are made to this privacy policy in the future, a prominent notice will be posted on the website.